Article I – Name
East Sandy Elementary School Community Council (SCC)
Article II – Laws
All Utah School Community Councils function under the following laws and statutes:
Utah Code Ann.
- Title 53F-2-404: School LAND Trust Program Distribution of Funds
- Title 53G-7-1202: School Community Councils. Duties. Composition. Election Procedures and Selection of Members
- Title 53G-7-1203: School Community Councils. Open and Public Meeting Requirements
- Title 53G-7-1206: School LAND Trust Program
- Title 53G-10-407: Positive Behaviors Plan – Positive Behaviors Specialist Stipend – Reports
- Title 53G-7-1301: Teacher and Student Success Plan
Utah State Board Rule
Canyons School District Policy
Article III – Standing Rules
- Elections for SCC representatives will be held by the last SCC meeting.
- Notification of available SCC parent member seats, election dates and procedure for declaring candidacy for the SCC will be given within the first two weeks of school starting.
- Elections will be conducted according to Utah Law and Canyons District Policy
- If there are more candidates than available seats, one alternative will be selected from the remaining candidates in the order of the number of votes received. He/She will be appointed as a voting member of the council if a seat is vacated prior to the next election.
- The term of an SCC representative is 4 years.
- Membership: The number of School Community Council members will be limited to six (6) parent representatives and four (4) school employee members. This number complies with laws:
- 53G-7-1202(4)(b)(ii) each school community council for a school other than a high school shall have four (4) parent or guardian members and three (3) school employees, including the principal.
- 53G-7-1202)d)(i) A School Community Council may have a larger membership provided that the number of parent or guardian members exceeds the number of school employee members.
- Members, parent and employee, have an expectation of attendance.
- If for some reason a member cannot attend a scheduled meeting, notification should be given to the Chair prior to the meeting.
- If a SCC member misses three (3) meetings during a given school year, they will be invited to provide a written resignation and the respective group (parent or employee) will appoint a replacement. If alternate members were selected, their appointment to the vacated seat will be ratified by the SCC.
- If no alternates are available to serve, and by vote it is determined that the seat needs to be filled, the SCC may seek out parents or school employees to be appointed.
- A quorum is defined as a majority of members with the stipulation that the majority must follow the legal composition of the council and have, at minimum, two more parent members than employee member present to vote.
- The East Sandy School Community Council will meet monthly, September through May. Meeting dates will be identified and posted within the first two weeks of school starting. The majority of the council must approve the canceling and/or calling additional meetings.
- School Community Councils are subject to Open Meetings Law, Utah Code 53G-7-1203; electronic meetings will comply with the law and be publicly noticed as is any public meeting by this body.
- Subcommittees may be established or dissolved by a majority vote of the council. Parent members may serve on one or more sub-committees.
- Each subcommittee will be chaired or co-chaired by at least one elected school community council member, which will report regularly to the SCC on the committee’s progress
- Additional community members, both employee and parent, that are not elected SCC members may serve on any subcommittee with the approval of the SCC
- Subcommittees will be created or discontinued as needed.
- All meetings will be conducted using Robert’s Rules of Order and follow the conduct guidelines listed below.
- Meetings will begin on time, use time wisely and finish on time, and stay focused on the agenda
- Meetings will begin with an agenda review.
- Respect for others on verbal and non-verbal communication will be shown at all times.
- Members and guests will come prepared to participate and avoid side conversations during the meeting.
- A speaker must be recognized by the Chair before addressing the group.
- Avoid disruptions by silencing cell phones and taking necessary calls or conversations out of the room during meetings.
- Officers will be elected by the SCC at the September meeting each school year. The current Chair will serve through the summer months, assist with SCC elections in the fall, conduct the September meeting and assist the new leadership in the transition even if they no longer have a student at East Sandy.Leadership positions include:
- Chair: Conducts the meetings. Creates agenda in cooperation with the school principal. Other duties as outlined in Canyons District policy.
- Vice-Chair: Works with the Chair and conducts the meeting in the case of the Chair’s absence. Will be elected from either the parent or school employee group which is not represented by the Chair.
- Secretary: Takes notes at the meeting and creates the minutes for approval by the SCC. Is also responsible for recording the meeting according to the Open Meeting regulations
- PTA Liaison: May be an elected parent member of the committee, current year PTA President with voting rights, if elected, or an ex-officio non-voting member.
- Guests may share appropriate input on subjects that fall under the SCC purview. A guest must contact the Principal or Chair in advance of the meeting and ask to be added to the agenda. The guest may share their information to the council with the time allotted by the Principal or Chair. The council, as a body, may then choose to further discuss the topic(s) or add the topic(s) to an agenda for future discussion. The SCC may invite any person/group to make a longer presentation on issues pertinent to the role of the SCC. The items that are appropriate for discussion by School Community Councils include, but not limited to:
- TSSP (Teacher Student Success Plan).
- School LAND Trust Plan.
- Academic needs of the school, with the direction to determine the greatest academic need of
the school for LAND Trust Plan expenditures.
- Advise and make recommendations regarding school programs and issues relating to the
community environment for students.
- Parent/School communication and involvement.
- Digital Citizenship Plan
- School Safety Plan
- Positive Behavior Intervention Plan
- Electronic Device Plan
- Safe Walking Route Plan
- Items not to be discussed by the School Community Council include:
- Any personnel issues
- Individual student information
- These Bylaws will be posted on the SCC page of the school website. Each SCC member will read and agree to abide by the Bylaws as signified on their declaration of candidacy and at the beginning of each school year.